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POSITION ANNOUNCEMENT

WINTER CONFERENCE COORDINATOR

 

The Northeast Organic Farming Association of New Jersey (NOFA-NJ) is seeking a temporary part-time Winter Conference Coordinator to work in partnership with NOFA-NJ staff, contractors, volunteers and the Winter Conference Committee to produce New Jersey’s premiere sustainable agriculture event.  The position requires a self-starter with experience in event planning, supervision, administration and communications.  The position reports to the Executive Director.  The 2017 NOFA-NJ Winter Conference is expected to host 500+ attendees, and will be held on Jan 28 & 29, 2017.   For more information about the event, go to: http://www.nofanj.org/winterconference

 

Responsibilities

Working closely with the staff, outside services and the Winter Conference Committee, the Coordinator will:

  • Be responsible for ensuring the smooth execution of all aspects of the event, including speaker selection, sponsorships, contracting, publicity, registration, and evaluation.
  • Serve as Winter Conference Committee chair. Schedule, attend and oversee committee meetings, and provide expedient summary reports and follow up. 
  • Recruit, train, deploy and oversee volunteer team captains to handle all details of program scheduling and content, sponsorships, speakers, exhibitors, scholarships, volunteers, continuing education credits and certifications.
  • Facilitate negotiations with the conference venue regarding contracts, audio visual needs, and site specifications, parking, signage and catering needs.
  • Promote the event, including overseeing multi-media production of conference materials, social media, publicity and other outreach efforts.
  • During the event, serve as the primary point person and liaison to the venue staff.
  • Coordinate post-event wrap up meeting, execute acknowledgements to donors, and speaker reimbursements.  Maintain electronic and paper records, including outcome tracking and reporting.

 

Qualifications

·              Education: Bachelor’s degree recommended. 

·              Supervisory event planning experience required.

·              Excellent written and oral communication skills, and strong computer skills required.

·              High energy and enthusiasm. Ability to work well with a wide range of people.  Work well under pressure, handle multiple tasks at once and adapt to changing situations on a daily basis.

·              Strong interest in and commitment to promoting the goals of NOFA-NJ.  Some travel required.

 

Hours: Position commences August 1st or sooner if possible. The position is a total of 300 hours.  The job demands include increased hours per month as the event approaches.  Hourly rate is $22 per hour.

 

How to Apply: Please send cover letter, resume, three (events planning) references to phuizing@nofanj.org

 

Deadline to Apply: July 15, 2016.

 

NOFA-NJ is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.